How can I contribute?

Announcement

The NSW War Memorials Register has undergone essential maintenance and system upgrades from July 2023 to March 2024. Submissions about war memorials are being accepted from 11 March 2024. Submissions about individual veterans are not being accepted at this time. We are continuing to work on the veterans’ sections of the Register and will provide updates on this webpage throughout the project.

March 2024 update

The upgrade to the war memorial sections of the Register has been completed.

From 11 March 2024, you can:

Search the Register for content.
Read the existing content on the Register.
Login to your existing account or create a new account.
Submit a new war memorial for listing on the Register. This includes providing a basic list of the veteran names associated with the memorial.
Submit content updates for existing war memorial listings on the Register. This includes providing a basic list of the veteran names associated with the memorial.
Submit new photos to update existing war memorial listings on the Register.

From 11 March 2024, you cannot:

Submit updated content for individual veterans already listed on the Register.
Submit content for a new individual veteran to be added to an existing war memorial listing on the Register.

How can I contribute?

Thank you for your interest in contributing to the NSW War Memorials Register.

The Register enables communities to record accurate and up-to-date information about war memorials in NSW. Anyone can contribute to the Register and we encourage you to get involved.

You can contribute to the Register in two ways, which are described in detail below:

Contributing new memorials that are not already recorded on the Register.
Updating existing memorial records on the Register that are incomplete, inaccurate, or out-of-date.

To contribute new memorials to the Register or update existing records, you must be logged in. Click the Login/Register button at the top of the screen to begin. New to the Register? Learn how to get started below.

Getting started

Your online account

If you an existing contributor to the Register and already have an online account, please log in here.

If you want to start contributing to the Register, the first step is to create a free online account.

Creating an account is quick and easy. It allows you to contribute to the Register and save draft versions of your submissions if you need to conduct further research. We may contact you via the email address you provide to discuss your submission. Your personal data will never be shared publicly without your permission. Read more about this in our Privacy Policy.

You do not need an account to search the Register, or send us updated photos of an existing memorial listed on the Register.

If you are new to the Register, we also recommend the following helpful pages:

All content submitted to the Register, including text, photographs, and documents, is subject to moderation before being published. Read more about our process in our Editorial Policy.

Please note, to keep the Register's information consistent and manageable, we do not accept any submissions by post.

Contributing to the Register

1a. Contributing new memorials

Start by logging in to your online account. If you do not have an online account, please refer to the 'Your online account' section above.

Once you are logged in, click 'Contribute to the Register' at the top of the screen, then click 'Add a memorial'.

Follow the steps in the online submission form to submit the required information. Refer to the 'Contributing a new memorial to the Register' section on our Frequently Asked Questions page for helpful information and tips.

Saving your form - You can save a draft to work on later, after you have completed all the mandatory questions in the form (marked with an asterisk (*)). Simply click the 'Save' button at the bottom of any page.
Submitting your form - When ready, tick the 'Submit for approval' box at the bottom of any page, then click the 'Save' button.

After saving or submitting, you will be re-directed to your 'My submissions' dashboard. It will list your drafts and pending submissions. Click 'Continue editing' to return to a draft or make changes to a previously submitted form. Refer to the 'Your account' section on our Frequently Asked Questions page for more about your dashboard.

Once the Register has processed your submission, it will be removed from your pending list and you will receive an email notification from us.

1b. Contributing groups of veterans who are listed on a war memorial

Groups of veterans can be added when they have not already been listed on an existing memorial record.

To add a veterans list (also known as a veterans table) to an existing memorial record, you firstly need an accurate transcription of all veterans listed on the memorial. Once you have this list, download a copy of our veterans spreadsheet. Follow the instructions in the sheet and refer to the example provided in the third row as a guide and fill in as much information as possible about the veterans, starting from the fourth row. The minimum details required are first name, or first initial, and last name, as they appear on the memorial.

Submit your spreadsheet to us via our online submission form. Refer to the 'Updating existing memorial records' section below. Please note, we cannot accept veterans spreadsheets via email.

If you are not familiar with working with spreadsheets, please contact us to discuss alternatives.

Notes:

The Register commemorates Australian service personnel only.
Adding a veteran to a memorial record only affects the Register. It does not have any implications for having their name added or updated on a physical memorial.

2. Updating the Register

2a. Updating existing memorial records - information and photographs

Start by logging in to your online account. If you do not have an online account, please refer to the 'Your online account' section above.

Find the relevant memorial record using our simple suburb search. Refer to the 'Searching the Register' section on our Frequently Asked Questions page for helpful information and tips.

Once on the memorial record, click the 'Update this memorial' link on the right-hand side of the screen, directly above the map. You will be taken to the memorial submission form, which will be pre-filled with the details already on the Register (excluding the photographs and any veterans spreadsheets).

Review the content in the form and make any required changes/additions in the boxes provided. Refer to the 'Updating a memorial or veteran on the Register' section on our Frequently Asked Questions page for helpful information and tips.

New photographs can be uploaded on page 2 of the form; however, they are not mandatory to update an existing record. If the existing photos are of low quality or out-of-date, consider taking new ones. Refer to our comprehensive How to photograph a war memorial page for important information and helpful advice.
New veterans information can be entered on the Inscription page of the form. Refer to the 'Contributing groups of veterans' section above.
Saving your form - You can save a draft to work on later, after you have completed all the mandatory questions. Simply click the 'Save' button at the bottom of any page.
Submitting your form - When ready, tick the 'Submit for approval' box at the bottom of any page, then click the 'Save' button.

Once the Register has processed your submission, it will be removed from your pending list and you will receive an email notification from us.

2b. Updating existing memorial records - photographs only

Do you have new photos of a memorial already listed on the Register? Submit them via our quick and easy Photo Submission Form. You do not need an account to use this form.

If you haven't taken your photos yet, please refer to our comprehensive How to photograph a war memorial page for important information and helpful advice.